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Mistakes to Avoid When Planning a Corporate Event

Dedon Event Chicago 2017

Planning a corporate event is definitely not easy. There are a lot of things to do and a lot of people to talk to. And then there is the all-important budget.

If this is your first time organizing an event, chances are you may make a mistake or two along the way. These mistakes, no matter how small, may end up costing you a lot of money. This isn’t good considering how expensive it is to plan an event. To prevent this from happening, we have put together a list of the most common mistakes event managers commit while organizing a corporate event. Keep these things in mind to ensure that your event will be a success.

Here are 4 critical mistakes to avoid when planning a corporate event in Chicago.

Waiting Until the last minute

Planning a corporate event takes time. So make sure that you start working as soon as you know the date of the event.

Start by looking for venues. Hotels and other venues get booked fast, so it is important to start looking as early as possible. Failing to start the event process early will limit your venue choices and may even cause a host of other problems down the line.

Not finalizing the number of attendees

Before booking a venue, you need to have a good idea how many attendees you are expecting for the event. A small function room will be too cramped for 200 guests. A larger venue may look too big and empty if you only have 100 attendees.

Before committing to a venue, ask the advice of the staff to find out the capacity of the venue. Also, find a happy medium between the numbers you expect. A bigger space is a lot better than a small space, just don’t go overboard.

Doing everything on your own

Planning a corporate event can be exhausting and stress-inducing. It requires months of planning. The sooner you realize that you can’t do everything on your own, the better off both you and your event will be.

Seek help from your colleagues and try to delegate some tasks. This way, you can do things more efficiently and in a timely manner. Having enough staff on hand at the event itself is also of great importance. There should be enough staff to accommodate all the attendees and ensure that the registration process goes on smoothly.

Lack of Plan B

No matter how well organized or planned an event is, things can go awry on the Big Day. As such, it is important to have a Plan B in place just in case things go haywire.

We cannot predict the future, but it is a good idea to plan for the worst. Before the event, try to determine which areas where your event’s success could be jeopardized and have a contingency plan in place.

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